Finance Automation · Yardi
Still Processing Invoices Manually in Yardi?
Automate the repetitive work around invoice intake, coding, approvals and exceptions — while Yardi Voyager stays your accounting system of record.
What we automate around Yardi
- Capture invoices from email and supplier portals before they reach Yardi
- Extract and code to the right property, entity and GL account from your rules
- Check for duplicates across properties before anything is entered
- Route approvals through your existing hierarchy rather than a new one
- Hand Yardi a coded, validated payable ready for your approval workflow
- Queue exceptions with the reason attached instead of guessing
Where Yardi AP still becomes manual
- Invoices arriving in shared inboxes and being opened one by one
- Coding to property, entity and GL account by hand
- Checking for duplicates across properties from memory
- Chasing approvals by email when someone is on site
- Exceptions handled ad hoc, differently by each person
- Vendor detail changes actioned without a second pair of eyes
- Cross-property allocations worked out in a spreadsheet
What stays under your control
Automation removes the keying, not the authority. These stay with your team by design.
- Invoice approval — always a person, never the automation
- Vendor bank-detail changes, verified out of band before any payment
- Payment release, held separately from invoice approval
- Financial exceptions and anything outside your tolerance rules
What it means for each person in the decision
AP Manager
Stop entering and correcting invoices all day. Handle the exceptions that actually need judgement.
Controller
Coding, approvals and exception handling become consistent instead of person-dependent.
CFO
Absorb portfolio growth without matching it with AP headcount.
Property Manager
Less time coding invoices, more time on tenants and the asset.
IT
Yardi stays as-is. We use a supported interface and the least disruptive path available.
How we connect, honestly
Yardi's available interfaces vary by licence, module and hosting. We confirm what your environment actually supports during the Assessment rather than promising an integration we have not verified.
- Supported Yardi interface where your licence provides one
- Controlled import where a direct interface is not available
- Read-only validation against your existing data before anything writes
- If Yardi's native functionality already solves it, we will tell you and stop there
What the numbers say
Evidence
$10.89
Bottom-quartile cost per invoice, manual (APQC)
$1.77
Top-quartile cost per invoice, automated (APQC)
Industry benchmarks are drawn from published automation research and our own delivery baselines. We will share the specific source and assumptions behind any figure here on request — and during the Assessment we replace them with measurements from your own process.
What we commit to
Voyager
Stays the system of record
Separated
Approval and payment release, by design
Calculate your ROI
Enter your volumes to size the opportunity. No form, no email — the numbers are yours.
Your current process
Assumptions
- Fully loaded hourly cost of AP staff handling invoices
- Error rework estimated at 1.5x the original handling time per failed invoice
- Automatable share of 62–75% based on AP automation industry benchmarks
- Payback modelled against a typical single-process implementation investment
Your estimated opportunity
Modelled estimate- Current estimated annual cost
- $190,800≈ 2.6 FTE of manual effort
- Potential automatable effort
- 62–75%
- Indicative payback
- 2 months
- Potential annual opportunity
- $118,296 – $143,100
Directional planning estimate based on your inputs — not a quote or a substitute for finance sign-off.
Assess this workflow on your Yardi environment
One process mapped, measured and costed, with a fixed implementation proposal at the end.