The core offer
Automate One High-Value Business Process
In a focused implementation sprint we identify the bottleneck, redesign the workflow, build the automation, and prove whether the economics justify scaling it.
Don't commit to a six-month transformation before anyone has proven a single workflow. Start with the process that hurts most, and let the result decide what happens next.
- Fixed scope
- Measurable ROI
- Human-in-the-loop
- Works with your existing stack
Trusted on complex technology delivery
Does any of this look familiar?
These are the symptoms we see before the numbers get measured.
- A transformation programme has been discussed for months without anything reaching production
- You have a clear candidate process but no confidence in what automating it would actually return
- Previous automation work produced a strategy deck rather than a working system
- Nobody can say what the current process costs per transaction
- Internal IT has the capability but not the capacity to take this on
What this process costs you today
Before anyone talks about technology, it is worth knowing the number you are trying to beat.
A worked example
Modelled estimate3 employees × 8 hours/week of repetitive processing = 1,248 hours/year.
At $45/hour loaded cost
$56,160
annual process cost
If automation removes
60%
of the manual effort
Recoverable capacity
$33,696
per year
A single mid-size back-office process, before you count error rework or delay cost.
Now run it on your own volumes
Your current process
Assumptions
- Fully loaded hourly cost of the staff running the process today
- Rework estimated at 1.5x the original handling time per failed item
- Automatable share of 55–75%, the range we typically see on a scoped single process
- Payback modelled against a typical single-process implementation investment
Your estimated opportunity
Modelled estimate- Current estimated annual cost
- $139,320≈ 1.9 FTE of manual effort
- Potential automatable effort
- 55–75%
- Indicative payback
- 2 months
- Potential annual opportunity
- $76,626 – $104,490
Directional planning estimate based on your inputs — not a quote or a substitute for finance sign-off.
How we work
- 1
Map
Sit with the people doing the work and document the process as it actually runs — including the workarounds nobody wrote down.
- 2
Measure
Establish a baseline: volume, handling time, error and rework rate, and what the process costs you today.
- 3
Build
Redesign the workflow and build it against your real systems and data — not a mockup or a slide.
- 4
Validate
Test against edge cases, confirm exception handling and approval gates, and measure the result against the baseline.
- 5
Deploy
Move into production with monitoring, runbooks and training — or recommend against it if the numbers do not hold up.
Before and after
Before and after, on a typical approval workflow
Today
- Request arrives by email
- Someone re-keys it into a spreadsheet
- Spreadsheet is emailed for approval
- Approver replies; someone updates the system of record
- Status chased manually until it closes
Automated
- Request captured automatically on arrival
- Data extracted and validated against your systems
- Routed to the right approver with full context
- System of record updated on approval
- Exceptions queued for a person; everything else closes itself
What we automate
- Invoice and purchase approvals
- Client and supplier onboarding
- Document review and routing
- Case and ticket triage
- Recurring report assembly
- Cross-system data synchronisation
What you receive
- Current-state workflow map, including the undocumented workarounds
- Baseline metrics: volume, handling time, error and rework rate
- Solution architecture and integration design
- A working automation running against your real systems
- Exception logic and defined human approval points
- Test results against edge cases
- ROI report measured against the baseline
- A production recommendation — including a recommendation against, where the numbers do not hold
What the numbers say
Every figure is labelled by where it comes from — measured customer results, industry benchmarks, modelled estimates, or commitments we make to you.
75%
Reduction in onboarding time
55–75%
Of manual effort typically automatable
Fixed
Scope and fee, agreed before we start
4–5 weeks
From proven sprint to production
Technology we build on
We are not tied to one platform. The right tool depends on the workflow, your existing stack, and what you can maintain.
How we keep it safe
Human approval gates
You decide which decisions an automation may make alone and which require a person. Thresholds are configured to your policy.
Exception handling
Anything ambiguous, incomplete or out of policy routes to a named owner with the reason attached — it does not fail silently.
Audit trail
Every action is logged: what ran, on what input, what it decided, and who approved it. Built for audit and incident review.
Least-privilege access
Automations connect through credentialed, scoped integrations you grant and can revoke. Your systems stay the system of record.
How engagements run
Each stage is a decision point. You only continue if the previous stage justified it.
Process Assessment
Map one process, quantify what it costs today, and get a fixed implementation recommendation.
Fixed fee, credited against a SprintStage 2Automation Sprint
Redesign and build the workflow, then prove whether the economics justify scaling it.
Fixed scope, fixed feeStage 3Production Implementation
Harden a validated workflow for real users, real data, security, monitoring and scale.
Scoped from the Sprint findingsStage 4Managed Automation
Keep automations reliable as systems, rules and volumes change.
Monthly retainerAutomation Sprint FAQs
Start with one process
Book the Process Assessment. If you proceed to a Sprint, the fee is credited in full.